AIS Research Conduct Committee — Process Guidelines
An editor of an AIS publication receiving a complaint or evidence of plagiarism (or other scholarly misconduct) shall notify the alleged offender and attempt to resolve the matter. If the matter is not resolved, the editor, or complainant, may submit the matter to the AIS President, who shall determine whether or not to refer the matter to the AIS Research Conduct Committee (RCC). If the matter is considered by the Research Conduct Committee, the Committee will determine whether to dismiss the allegation, or to request a formal investigation by the alleged offender’s institution. All parties concerned will be notified of the committee’s decision. If an investigation concludes that misconduct or plagiarism did occur, the Committee will recommend appropriate action to AIS Council, and in the event of plagiarism, request that the editor restores attribution of the work to the original author and remove, as far as possible, the offending work from the journal’s archival base. Sanctions against those found to have behaved unethically may include expulsion from the Association and/or being barred from publishing in any of the Association’s journals or proceedings or from registering at any of the Association’s sponsored conferences.
The Research Conduct Committee, a standing committee of the Association for Information Systems, investigates allegations of scholarly misconduct, especially plagiarism, in connection with journals and proceedings for which the AIS holds copyright, at the request of the AIS President. The Committee consists of the Vice President (Publications), Vice President (Meetings and Conferences) and a third member appointed by the AIS Executive Committee. The Committee selects its own chair.
These guidelines embody the principle that every effort should be made to resolve disputes without resort to formal complaint or investigation. However, we may not be able to reasonably assume that researchers in all countries are informed, or even agree, as to what constitutes acceptable professional practice. Even experienced scholars are sometimes in dispute over what constitutes ethical behavior. So, while sanctions may be appropriate in some cases, counseling and discussion may be appropriate in others. In general, AIS members are expected to comply with the AIS Code of Research Conduct which provides a basis for ethical scholarly practice. RCC regards the Code of Research Conduct not as a set of narrow rules upon which complaints of scholarly misconduct may be based but rather as a source of guidance for the scholarly community. Conditions which must be met for complaints of scholarly misconduct to be investigated are indicated herein.
These guidelines are an amended version of a chapter of the report of the Committee on Ethical Misconduct published in Communications of the AIS, February 2003. Where the two documents contradict each other, the guidelines below shall supercede. See Guidelines for a Victim for advice on steps to be taken by those who feel their work has been plagiarized.
Normally, RCC will only consider cases referred by the AIS President. If the Committee is unable to resolve the matter, it may at its discretion initiate a formal complaint with an alleged offender’s institution. This approach accommodates the limited resources of the Association, especially problematic in time-consuming complex cases, and depends upon academic institutions with their greater resources and ability to command evidence to bring about a final resolution. This approach also limits the legal exposure of Association officers and shifts much of the legal exposure to the institution of the alleged offender. While this process may also shift the initiative for a final decision to the investigating University, the process may be fairer to the individual being investigated since institutional mechanisms should provide the opportunity for a personal appearance by the respondent, appeals to the process, and protection of the respondent’s rights through the possible participation of a union or association representative. Last, also note that should the Committee decide at any stage to take no further action, this in no way precludes a complainant from directly requesting a formal inquiry from an alleged offender’s university.
Each case of alleged member misconduct is expected to have unique aspects and it is impossible to provide a “one size fits all” procedure. In fact, these guidelines are perhaps most suitable for cases where documentary evidence can be obtained to establish authorship or other misconduct with a high degree of certainty. However, misconduct occurs in varying degrees of severity and in many different forms. In cases where the misconduct is less egregious, very difficult to ascertain, genuinely disputable, or the complainant can be satisfied by a relatively modest solution, less formal remedies and processes should be used if possible. At the same time however, we cannot overlook the interests of the publication(s) involved, the Association, an offender’s own institution, and the broader ethical concerns of the discipline, any of which may demand more severe or more public sanctions. In general, the process should keep all parties informed and allow an alleged offender to take responsibility before a more serious step in the process occurs. Editors and the Research Conduct Committee should adapt the process to fit each individual case while preserving the important principles of the guidelines described.
Editors of non-AIS publications are free to adopt in whole or in part the AIS Code of Research Conduct and the procedures described herein. However these processes, guidelines, or such “rules” as they may imply, are not intended to apply to, or otherwise inappropriately interfere with, non-AIS publications. Editors or publishers of non-AIS publications may apply to the AIS President on a case-by-case basis for the adjudication by the AIS Research Conduct Committee of allegations of scholarly misconduct in their own publications. At the same time, a finding of misconduct by a non-AIS journal of an AIS member or non-member may result in sanctions against such individuals by AIS Council.
Throughout this document, the expression “plagiarism” may also refer generally to all forms of scholarly misconduct, and particularly to violations of the AIS Code of Research Conduct.
1. Editor Considers Complaint Initially
An editor receiving a complaint including evidence of plagiarism or other scholarly misconduct shall notify all parties concerned and attempt to resolve the dispute or allegation. If the matter is not resolved to the editor’s satisfaction, the editor shall refer the matter to the AIS President for examination by the Research Conduct Committee. If the matter is not resolved to the complainant’s satisfaction, after having first submitted the allegation to an editor, the complainant may also directly request that the AIS President refers the matter to RCC.
Whether an editor has published an article that is alleged to involve plagiarism of another author’s work, or alternatively has published an article that is alleged to have been plagiarized elsewhere, the editor’s responsibility is to establish if plagiarism has occurred, determine who the original author is, and provide such remedy as is appropriate for the injured party and the journal.
An editor may receive an allegation of plagiarism (or other scholarly misconduct) directly from a complainant or from some other source such as an associate editor, reviewer, or observant scholar. If the editor examines the available evidence and concludes that the evidence or the alleged misconduct itself is not compelling, the complainant should be so advised. Otherwise the editor should advise the complainant that the matter will be pursued, and shall contact the alleged offender for an explanation. In doing so, the editor should remain neutral, making no accusations and refraining from revealing the source of the complaint, but should advise the respondent that if no satisfactory explanation is provided or resolution implemented in a prompt manner, the matter may be referred to the AIS Research Conduct Committee. (Note: if it is unclear as to who is the offender, the editor is advised to contact all parties involved and request evidence regarding authorship). In general, the editor should remain neutral while providing an opportunity for the offender to take responsibility for the matter. An editor may wish to inform an alleged offender that a publisher may also choose to take legal action in unresolved cases, which in the USA can result in penalties up to US $100,000 per instance in addition to legal costs.
If further evidence is received but does not explain the allegation to the editor’s satisfaction, the editor shall notify the alleged offender(s) and complainant(s) that the matter may be referred to RCC. If no response is received within a reasonable period, the editor will then contact the AIS President and request an examination of the evidence by RCC. The editor of the AIS publication should notify the editor of any other journal involved (if appropriate), cite the articles and authors in question, and indicate that the matter has been referred to the AIS President for possible consideration by RCC.
Alternatively, if the complaint is resolved to the editor’s satisfaction, the editor shall so inform the complainant and the AIS President, who may refer the matter to the RCC regarding the need for further sanctions against the offender as described in step 3 below. If a complainant is dissatisfied with an outcome, the complainant may directly apply to the AIS President to have the allegation referred to RCC.
2. Research Conduct Committee Considers Evidence
The Research Conduct Committee decides if sufficient evidence exists to request a formal investigation by the alleged offender’s institution; all parties are notified.
RCC shall only consider a case if requested by the AIS President. In such an event, all evidence gathered by the editor, complainant, and respondent will be examined by the Committee. RCC may also request additional evidence from either the complainant or the alleged offender.
The Committee should be able to answer each of the following questions positively to justify further inquiry:
- Has sufficient evidence been submitted to conclude that plagiarism, or other scholarly misconduct may have occurred?
- Is the alleged misconduct sufficiently serious to justify pursuing?
- Is there a reasonable prospect of resolution, even in the event of a formal institution-based investigation?
If RCC cannot answer each of these three questions positively, and there exist no other compelling circumstances, RCC shall inform the complainant (and/or the editor) accordingly or that no further action may be taken unless more compelling evidence is made available.
Otherwise, if RCC answers each of the three questions positively, RCC shall notify the alleged offender that if exculpatory evidence is not provided promptly, RCC may inform the alleged offender’s dean (or academic supervisor if a student is involved), vice-president (academic) or equivalent, and request a formal investigation. If no satisfactory response is provided in a prompt manner, RCC shall proceed to notify the above parties as indicated, submit the available evidence and request a formal investigation. This should trigger the institutional mechanisms at that institution for the investigation of academic misconduct. RCC may also consider the option of referring the matter back to the editor instead should the Committee feel the editor may now be able to effect a solution acceptable to all parties. Alternatively, RCC may choose to work directly with a respondent to resolve a complaint or allegation if this approach seems to be more appropriate.
The editor, complainant and the respondent shall be notified of the outcome of the RCC’s deliberations and actions, if any. If an investigation has been requested, RCC shall remain in contact with the alleged offender’s institution until the matter has been properly investigated, a resolution provided or it becomes apparent that no resolution will be forthcoming from the institution concerned. In the latter case, RCC may still choose at its discretion to advise AIS Council to recommend steps to redress the victim, restore the integrity of the publication involved, and/or sanction the offending individual, as described below.
3. Editor or Association Provides Redress
If an allegation is upheld, the editor shall be advised to provide redress in consultation with the victim. The Association may consider further disciplinary steps.
If an offender admits misconduct at any stage, or an allegation is upheld by an institutional investigation, RCC may recommend appropriate actions to AIS Council. If an institutional investigation provides no definitive result, RCC may still choose to recommend sanctions based on its own examination of the evidence available. Sanctions in either case may include that the editor be advised to redress the injustice done to the victim. In such an event, the editor should fully consult with the victim as to the redress desired. Generally, for an electronic journal, this would likely include removal of the entire offending article from the archive with an authorship correction to appear in its place along with a link to the original author’s article; for a hardcopy journal, an announcement regarding the plagiarism and the original authorship and discontinuance of reprints of the offending article. Further disciplinary steps for an offender which RCC may recommend to AIS Council might include expulsion from the Association and/or barring that individual from publishing in any of the Association’s journals or proceedings or from registering at any of the Association’s sponsored conferences. If the research work on which a plagiarizing article is based was funded by an agency (whether local, regional, national or international), the agency should also be informed by the Chair of the Research Conduct Committee. The Chair of RCC shall provide a detailed report to AIS Council on each case submitted to the Committee.
*These guidelines are a revision of the following: Malcolm C. Munro, “Dealing with Plagiarism: Behavioural Guidelines for Complainants and Editors,” Communications of the AIS, Volume 11, Article 2, Feb. 19, 2003.
*These guidelines (October 8, 2003) were prepared by the AIS Research Conduct Committee consisting of Robert Davison, City University of Hong Kong, Malcolm Munro, University of Calgary, Research Conduct Committee Chair and AIS Vice President (Meetings & Conferences) and Detmar Straub, Georgia State University, AIS Vice President (Publications). Web Pages versions created and prepared by Mike Chiasson, University of Calgary.
Feedback and questions may be directed to the chairperson of the Research Conduct Committee at email@example.com.